Murdock Neighborhood Association Board Meeting -- Minutes
January 10, 2007 -- DRAFT

The meeting was called to order at 7:40p by President Larry Murchan at the home of Gabe Trejo.

Board members present: George Zhu, Cathy Draper, Charles "Chappie" Jones, Larry Murchan, Doris Livezey, and Gabe Trejo
Excused: Jenny Hsieh
Others attending: Sigi Illes

Note: The general meeting for Quarter 1 will be held on February 28th @ 7:30p

Welcome

This meeting will outline the year and hopefully we'll have involvement from non board members
Agenda Review & Approval
- M/S/P include membership renewal drive in agenda
M/S/P Minutes from 12/12/06 board meeting

Treasurer's Report

Larry gave a brief treasurer's report in light of Jenny's absence
Balance as of 1/10/07 is: $1592.54
2007 Membership is the same: 19 Members -- 7 new and 12 renewed
Larry received bank statement from Trixie Johnson who will continue to be the addressee from WaMu unless and until the board decides to select a different recipient. Larry will deliver the statement to our Treasurer, Jenny Hsieh.

Old Business

Committee Organization for '07
- Larry: identify what should be addressed in each committee, then we can divvy up the accountability for each committee and find volunteers to take lead positions within
- Service Committee - undertaken by Chappie and Larry
  - Leveraged neighborhood service purchasing -- Chappie
  - Dumpster Day -- Larry
    - Put request in with the city for another Dumpster Day
  - Neighborhood Makeover Services-- Larry
  - Youth Volunteer Services -- Gabe
    - Establish contact with District One Youth Advisory Council and involve them in our projects
- Spaces Committee -- undertaken by Doris
  - Trail maintenance -- ask Bob Fanjoy if he'd like to take lead
  - Tulip trees -- Doris
    - Cathy: this is a top priority in the neighborhood; everyone should know what their responsibility is and what options they have. This can be communicated by newsletter and the first general meeting
    - Larry: the website might include a tulip tree section
    - Doris: unite other neighborhoods in San Jose West for a stronger planting effort (did I capture this right?)
    - Doris please draft a general outline of the tulip tree situation including: the program in February, responsibilities, options, etc.
    - Note: Doris will be unavailable Jan. 18-20 and Feb.9-20 (is this correct?)
  - Park lawn -- Doris & George
    - Doris has already made signs and has asked to rope off the area, currently waiting on response
    - Investigate realistic expectations of time it takes the grass to recuperate
- Safety Committee -- OPEN
  - Traffic -- ask Judy Boehm if she'd like to take lead
  - Vandalism -- OPEN
    - Doris: there could be an article in the Lynbrook Epic regarding toilet papering and its effects in our neighborhood
  - Neighborhood watch -- Larry
    - Solidify current watch groups and recruit new groups
    - Use this as a method to pool the neighbors together for active involvement
- Social committee
  - Movie in the park -- ask Mori if she'd like to take lead
    - Secure method of movie projection at Murdock
  - Summer picnics -- Larry
    - Chappie offered to be a barista if we can get him electricity
  - Murdock portal event -- OPEN
    - This role would be ideal for a M-P parent in our neighborhood
Prioritization of Activities for '07
- Top priorities include: tulip trees and organization of committees
  - Larry requested that each activity owner assess the feasibility of that item and report back at the next board meeting. Priorities and commitments will be finalized at that time.
Outline for General Meeting to be held on Feb 28th @ 7:30pm
- Brief tulip tree update
  - FAQ sheet to hand out at the meeting
- If Pete Constant is in attendance he might have a few words to say
- Reminder for clearing stagnant water in a timely manner to help prevent West Nile Virus
- Ed Lo would like a few minutes to talk about the community center at Rainbow Park
- Open Forum
- Cathy: City maintenance issues recycling machine put a hole on the street where the water pools
  - Doris: We can take a walk in our areas to spot damage and compile a report for they city
- Larry: Another keynote speaker, Trixie suggested a PG&E representative that will cover power outages in our area
  - Cathy: The speaker can also give energy saving tips
- Outreach to remind members to renew and recruit new members
  - Larry will draft the flyer
    - List benefits and services of a neighborhood association in general
    - This could be distributed in person to be more effective
  - Describe renewal process w/ applications
  - Be sure to collect email address or phone number for member database
  - Detail the types of services we provide with member funds
- Larry will draft the general outline and email it to us

New Business

Flyer distribution network -- George, Gabe and Doug Johnson
- Design overall system and create a 'job description' for individual roles
- Solidify volunteer list for runners
- Seek paper/printing donations to minimize costs
Get contact information for members in some sort of database
Newsletter reminder for the next general meeting
- include membership reminder and possible tulip tree update

M/S/P meeting adjourned at 9:10pm

Next meeting

Date: Tuesday Feb 13th 7:30pm @ Chappie's